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5 Strategies to Optimize your ERP System

Have you ever wondered how you can boost your existing ERP system to its maximum efficiency? Is your current software beginning to cause troubles that slow down your company’s operations?

Although ERP has been the backbone of businesses since the mid-90s, findings from Computer Economics found that ERP scored last when it comes to satisfaction and return on investment---a shocking statistic, given the many advantages an ERP system can provide.

But this isn’t the end for ERP. To help you overcome the odds and achieve greater things for your business, here are five easy ways to improve the performance of your ERP software.

1. Determine your company’s needs

Most companies that encounter problems with their present ERP systems face these challenges because they failed to select a solution that was specifically designed for their enterprise’s objectives. They didn’t know what to choose between a software product or an industry specific solution, so they ended up with a flawed system that gave them more harm than good.

If your current ERP system is not working for you, then maybe it’s time to check if it’s time to consider another provider. There are a plethora of ERP software examples to choose from online, but before you switch or if you have yet to make a purchase, be sure to consider your business’s needs and include your employees in the decision-making process. That way, you can be sure that the platform you choose will be the perfect fit for your organization.

2. Delete or archive old data

Has your company ever conducted comprehensive data archiving? If it hasn’t, then that might be what’s stopping you from making the most out of your ERP software.

ERP and CRM applications collect and store enormous amounts of data, which result in an exponential increase in database size. Various companies that have stood as examples of ERP implementation usually complain or worry about an overloaded relational database, which plays a huge factor in the reduction of ERP performance. Moreover, this problem posits an increased cost in hardware and maintenance.

Data archiving or deletion is crucial for enterprises with ERP solutions. This optimizes business performance and allows businesses to experience the full benefits of incorporating ERP systems.

If you haven’t tried a thorough cleanup or archival of your ERP’s data, then we recommend conducting one involving your old system data, so you can significantly improve your ERP software’s performance.

3. Educate and engage employees

It’s not enough to incorporate an ERP system and run retail promotions for your food business. It’s also important to conduct trainings for your employees to take advantage of your software’s features. More than that, it’s crucial for companies to engage their employees so they can effectively work towards the enterprise’s objectives.

Findings from Gallup showed that companies with engaged employees experience improved customer engagement, increased productivity, stronger employee retention, lesser workplace accidents as well as a 21% rise in profitability.

If you feel like you’re not maximizing your present ERP platform, then it’s time to give your employees a check. If you’ve hired new workers in your enterprise, be sure to integrate them properly in learning how to use the system, as most employees only grasp a handful from former employees who know how to utilize the software. This can prove to be a problem if your business has had plenty of turnovers since the initial implementation of your ERP system.

Consider investing in an instructor-led training by an outside consultant or an even an internal ERP expert to make sure that everyone in the organization is on the same page. This will also enhance employee experience by making them feel more proactive towards your organization’s operations. Additionally, this investment will definitely provide you with palpable returns and foster your business’s growth.

4. Merge separate systems

Operating multiple systems for your food business is inefficient and more open to mistakes. Check outside systems running within your company, and inquire with your ERP provider if their functions are alike. Ask them about integrations and check if available ones match your existing systems.

ERP software companies usually develop a new feature every year, so there is a chance that the functionality you’re targeting might already be added to a newer version of the current system you’re using. If budget is the problem, keep in mind that the price of added features potentially go down every year, so it’s best to wait it out rather than purchasing another side system that might not go well with your ERP software.

Make sure to ask your ERP provider every now and then for latest functions instead of jumping the gun and acquiring another platform that can jeopardize your organization’s operations.

5. Prioritize software maintenance

To keep your ERP software running with the fewest possible issues, develop a documented maintenance plan to ensure that the system operates at best.

As we have discussed, software continuously evolves and developers add features and improvements to existing ones. Pinpoint key areas of your software that have determined roadmaps or future expansions. Don’t forget to also evaluate and upgrade your hardware so they can be sufficient for your ERP system.

A continued investment

By failing to maintain and advance your current system, you are creating issues and letting them grow faster until the damage becomes irreparable. Incorporating an ERP system into your business is no joke. It’s a continued process that requires attention and investment, and while this may sound challenging, the rewards are definitely worth it.

If you’re planning to implement your own ERP system and need to learn the ropes with the process, look up examples of ERP implementation. Better yet, check FinancesOnline ERP implementation guide for a detailed outlook on the intricate process.

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